Add/Edit Document Properties Group Dialog Box

Use the Add Document Properties Group or Edit Document Properties dialog box to create or edit a custom Document Properties content group.

Document Properties groups are used to control access to files based on file properties such as file name, size, etc. You can also use a Document Properties content group to control access to password-protected documents and archives as well as text images.

NOTE: The AND logic is applied to all file properties specified within a Document Properties group. For example, if you want to control access to files larger than 5 megabyte (MB) in size and password-protected documents and archives, you should create two separate Document Properties groups: one group for files larger than 5 MB in size and another group for password-protected documents and archives. If you specify these file properties within the same Document Properties group and then create a Content-Aware Rule based on this content group, this rule will control password-protected documents and archives that are larger than 5 MB.

The Add Document Properties Group or Edit Document Properties Group dialog box contains the following elements:

Name  

Specifies the name of the group. 

Description:

Specifies a description for the group.

File name

Specifies the file names. You can use wildcards, such as asterisks (*) and question marks (?). For example, type *.txt to specify all files that have the .txt extension. Multiple file names must be separated by a semicolon (;), for example, *.doc; *.docx. An asterisk (*) replaces an unlimited number of characters. The question mark (?) replaces a single character. 

NOTE: For shadowing data captured from the Printer device type, the file name value you specify is compared with names provided in the File Name column of the Shadow Log Viewer.

Modified

Specifies the last modification date/time of the file. You can select any of the following options:

• Not specified (this option is selected by default)
• Before than indicates that the file's modified date/time must be earlier than the specified date/time.
• After than indicates that the file's modified date/time must be later than the specified date/time.
• Between indicates that the file's modified date/time must fall within the specified date/time range. 
• Not older than indicates that the file's modified date/time must not be older than the specified number of seconds, minutes, days, weeks, months, and years.
• Older than indicates that the file's modified date/time must be older than the specified number of seconds, minutes, days, weeks, months, and years.

NOTE: The Modified property does not apply to files transmitted over the network. If specified, it is ignored during content analysis.

File size

Specifies the file size in bytes, kilobytes, megabytes, gigabytes or terabytes. You can select any of the following options:

• Not specified (this option is selected by default)
• Equal to indicates that the file(s) must have a size that is equal to the size you specify.
• Less than indicates that the file(s) must have a size that is less than the size you specify.
• More than indicates that the file(s) must have a size that is more than the size you specify.
• Between indicates that the file size must fall within the specified range.

Password protected

Use this option to detect and control access to password-protected archives, PDF files, and Microsoft Office documents (.doc, .xls, .ppt, .docx, .xlsx, .pptx). If you select the Password protected check box for a Document Properties group and then create a Content-Aware Rule based on this content group, this rule will control access to password-protected archives, PDF files, and Microsoft Office documents. Clear the Password protected check box if you do not want to detect and control access to password-protected archives, PDF files, and Microsoft Office documents. 

Text extraction not supported

Use this option to control access to unsupported file formats. If you select the Text extraction not supported check box for a Document Properties group and then create a Content-Aware Rule based on this content group, this rule will control access to all files in an unsupported format. 

Contains text

Use this option to detect and control access to images based on whether or not they contain text. If you select the Contains text check box for a Document Properties group and then create a complex Content-Aware Rule based on this content group and the built-in Images, CAD & Drawing content group (File Type Detection) combined by the AND operator, this rule will check whether supported image files contain text and control access to text images. Clear the Contains text check box if you do not want to detect and control access to text images. 

If you select the Contains text check box, specify the amount of text that images must contain. The amount of text is expressed as a percentage of the total image area. For example, if text occupies 1/2 of the image, the amount of text makes 50%. If an image contains only text, the amount of text is 100%.  NOTE: The Contains text % option also applies to other supported file formats. In this case, the percentage means the ratio of the text size in characters to file size in bytes.

Accessed by process

Specifies the name of the process accessing the document's file. You can use wildcards, such as asterisks (*) and question marks (?). Multiple process names must be separated by a semicolon (;), for example, explorer.exe; notepad.exe.  

Additional Parameters

Specify some additional textual parameters supported only for compound documents and new MS Office files (.docx, .xlsx, .pptx). The AND logic is applied to all specified fields. You can use wildcards, such as asterisks (*) and question marks (?). Multiple values must be separated by a semicolon (;), for example, john; mik*.

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